Team Project

WorkPal

Note-taking assistant mobile app for in-person meetings

WorkPal is a clever meeting assistant for small businesses. It records meetings, takes notes, and makes task lists from what’s discussed. You can stay focused in meetings and remember important stuff without stress.

Project Details

Date

Jan 2023 - Apl 2023

Plateform

Mobile App

My Roles

UI/UX Design

Team Size

5 Designers, 4 Developers

Tools

Figma, Illustrator, Indesign, After Effect, Premiere Pro

Design Process

Problems

01

Easily distracted, missing crucial details.

It often finds it challenging to take notes during discussions, a situation familiar to many where important details in meetings are easily missed.

02

Invest substantial time in scheduling, coordinating, and task assignments.

Many companies use varied apps like calendars and task management tools to boost productivity, but fragmented integration can lead to ironic interruptions.

User Research

To gain a deeper understanding of our target audience, we conducted 27 interviews with professionals across various industries. Our findings revealed that individuals, particularly those in fast-paced environments, face difficulties in retaining clear memories of meeting details. The following quotes from our interviewees capture this sentiment firsthand.

"The IT industry is a fast paced industry by nature; as a result, it’s hard to track all the feedback received from every meeting."

Competitor Analysis

Information Architecture

Userflow

Personas

The main target is young professionals in the fast-paced environment and companies which are active to introduce technologies. There are 2 personas below.

Wireframes

Solutions

Schedule Meetings

Schedule meetings ahead of time and sync them with the user’s calendar for a better experience. The participants who the organizer registers on the app can receive the meeting invitation through the users’ email.

Record Meetings

When the users are in a hurry record, their meetings immediately, just by pressing a button. In this case, the host can add details in or after the meeting.

Check Meeting Details

After recording, the users will get the transcript, the summary and the task list based on the meetings. These reports are editable. Additionally, the users can play the recordings.

Export Meetings

Export the desired tasks and organize them on your favourite management tool. The tasks are assigned by AI according to the meeting.

Ask the Virtual Assistant

With AI technology, we developed RobotPal, an assistant that will help users with any questions regarding their meetings. They can access it from the summary, transcript or tasks pages.

Branding

Logo

“W” is the first letter of WorkPal, the name of our app. It is also inspired by the waveform, used to represent the sound of audio when being recorded.

Colour Palette

Ocean Blue is our primary colour, which creates a great contrast and highlights the silhouette of the “W”, and Bluish purple for the text of our name to complement the primary colour. Caribbean Green is our secondary colour used to accentuate active functionalities and represents positive outcomes. Red Salmon is our tertiary colour used to communicate that action is required.

Typography

Main Typeface

Our main typeface is Carbona Test, which is sans-serif, very clean, readable and modern. It is applied to the heading and body text.

Instruction Typeface

As our secondary typeface, we use script one, Caveat, for our assistant’s instructions. The typeface is utilized only for short sentences with a few words.

Icons & UI Components

Icons

Our duotone icons are clean with rounded corners. The blue colour is for standard status, and the colour changes to the green when the icon is clicked. Concerning the red, it means to need more attention.

UI Components

We designed a flat and modern UI kit. Furthermore, it is aimed at our target audience: young business people. The record button, which is our primary button, is made recognizable to highlight from the rest of the buttons in our main section.